teams/oceania/au/canberra/2006/MarketsEventPlanning

Times

Markets open between 10am and 2:30pm
Stall setup is from 7:30am (we probably don't need that much time but Dave will get there at that time to grab a reasonable spot, well, try to...).

Numbers

1400 people attend these markets on average

Space

We will be renting two 1.75m x 0.78m tables
A couple of tablecloths could be a good touch

Power

A power outlet within 10 metres is provided by the markets. We will need to bring an extension cord and powerboard(s). Any such equipment has to be tested and certified. Steve is bringing the ones used by CLUG.

Internet Access

Yes (Thanks Nerdvana!) - unless there are technical issues.

Network

Dave will bring a 5 port 10/100 switch plus cables. Daniel has offered to bring an 8 port switch and cables.

Layout

- Say: 4 demonstration PCs, one older hardware, one thin client, the other two with XGL goodness
- Demo PCs can be removed to make room for installation assistance (if applicable) but always have at least 2 going (one old h/w and one "bling")
- CDs, Flyers and Supporters pamphlets (eg. Nerdvana).

Chairs

2-3 are provided by the markets.
There seemed to be plenty available when we went to the markets at the same venue on August 19th.
Probably worth having one in the car in case though.

Food/Drinks

There was tea/coffee available at a stall on August 19th. Not sure if there was any food. Wouldn't rely on it though. Those intending to be there for all/most of the day should bring morning tea and lunch.

Giveaways

- 100 x The Open CD v3.1 (turns out that "The Open Source Free CD" is a similar vintage)
- 200 x Ubuntu 6.06 LTS i386 CDs
- 30 x Ubuntu 6.06 LTS 64-bit CDs
- 20 x Ubuntu 6.06 LTS PowerPC CDs
- tba x Gentoo 2006.1 CDs
- 33 x SUSE Linux Enterprise Desktop 10 DVDs
- 14 (so far) x Ubuntu 5.10 i386 CDs
- ~50 Ubuntu stickers

Handouts

- Double-sided A5 sheet. One side explaining SFD and with information aimed at home users (introducing CLUG, PCUG and Make the Move), the other at organisational users (with information on local businesses providing support)
- "Don't ban Innovation" petition

Event Promotion

Some ideas:
- A5 Poster for people to download and print; take to FOSSACT and PSIG
- Media Release
- Fridge Door
- Chronicle
- 666 ABC Friday afternoon "Community Billboard" (iirc)

Stall Decorations

Ideas only:
- Dave has a large (2m x 1m) blank white vinyl banner (the back of a "Shop For Your School" Banner) and will print and attach some printed logos.
- Evan can bring along an A-Frame whiteboard

Old hardware

Celeron 466 with 128Mb RAM running Xubuntu (and LTSP server)

XGL (older h/w)

Dell Inspiron 500m Laptop running SUSE LED 10

XGL (newer h/w)

???

Thin Client

??? (booting off the Celeron)

Giveaways

One Distro CD/DVD per visitor initially until we can guage the consumption rate.

Touting

- Stall volunteers may personally promote their own company (ie. wear t-shirt, pass out flyer/business-cards or mention during conversation).
- Supporters (cash or in-kind) may do the above and be mentioned in event promotions (eg. webpage, event poster/flyer), leave flyers or have a small (A3 max) poster in view.

What

Who

When

Finalise booking with Markets

Neill

ASAP

Assess The Open Source Free CD for suitability

???

ASAP

Finalise T-Shirt Orders

Dave

by Sep 3rd

Collect logos and web addresses for business flyer

Dave

by Sep 5th

Finalise Flyer

Dave

by Sep 6th

Flyer Printing

Everyone

by Sep 9th

Print/bring "Don't Ban Innovation" petition

Daniel

by Sep 9th