Attendees: Pia, Matt, Phil, Robert
Schwag to teams:
- Decided upon free shirts/team to be 3 or... whatever we can afford after Robert does the budget.
- Aim to send at least 10 balloons and stickers to each team
Canonical sponsorship terms
- Pia spoke via phone with Jane Silbur (Canonical) about our continued relationship with them:
- ACTION: Pia will revise and send through the Canonical contract
- Canonical is happy to participate
- we'll work with them to get the CDs done so the OCD and Ubuntu CDs get shipped at the same time
- shift to a Gold-Silver sponsorship model (IBM will be separate as "competition sponsor")
- ACTION: secretary (Matt) must send meeting minutes to sponsors
- ACTION: Pia introduce Robert to Marilize
Marilize will give Robert the MediaMotion spreadsheet format, Robert will populate the spreadsheet with TOCD & Ubuntu numbers, Marilize will review it and send it on to MediaMotion
Sponsors & Supporters
- Sponsors
- ACTION: Web content manager create & update sponsors page - DECISION: 3 sponsorship levels
- Gold: Canonical
- Silver: USD$5000 min
- Bronze: USD$1000 min
- Competition sponsor: IBM
- Supporters
- ACTION: Web content manager create & update supporters page "Yes we agree with your vision and we want people to know that."
- we add them to a supporters page which we need to create
- Supporters
Sponsorship expectations:
- USD$1000 plus CD sponsorship from Canonical
- USD$5000 from IOSN
- USD$1000 from DKUUG
- Competition prizes from IBM
Donation (non-sponsor) expectations:
- 3000 pounds (~USD$5883) from OSSWatch
- 3000 CDs will cost us about 2000 pounds
- the remastering will cost us ~1200 pounds...we'll just pay what's leftover after the 3000 CDs to whomever we hire to do the remastering
TOCD pressing:
- if we can get some additional sponsors along the lines of OSS-Watch, perhaps we can bump the pressing volume of TOCD up and lower our per-CD cost
- ACTION: Robert will put together a list of whom we should approach
- DFID should be on our to-contact list
Roles & Responsibilities (DECISION)
- Media (press releases, getting the word out) - Pia
- Collateral (artwork, logo) - John
- Sponsorship - Pia
- Infrastructure - Phil
- Web content (accuracy, updates, no SPAM) - ?
- Logistics (schwag, sales, report, registration, team reporting, shipping) - Robert
- Team Liason - Phil
- TOCD - Phil(?)
- Competition (prizes/descriptions/rules/judging) - ?
- Budget - Robert
- ACTION: Robert will develop a budget and send it out to board@
- Organization maintenance - Matt
- ACTION: Pia will email a welcome to sponsors, along with a report and pending decisions from F2F - ACTION: Robert will enable advisory board members to email board@
Changes to make By-Laws conform with reality
- - 3 "Community Representative" positions on the board for 1-year term
- - these are invited community members, invited by the other board members, to assist in the running of the organization, based on their participation in the previous year
*** IRC Meeting *** Attendees: Pia, Matt, Phil, Robert, Joe, John
Regular meeting schedule
- DECISION: Moving meeting time to temporarily to 1000UTC
- DECISION: Move meeting time to 1200UTC when John gets his home Internet connection restored
- This makes it *possible* for everyone to attend
- John says: I could help with creating information materials (pamphlets, leaflets, posters, etc.) that teams could customize, reprint and distribute to their respective audiences... I'll also try to form a group on focusing on multimedia production using Linux and FOSS and perhaps we could produce a video primer on what is SFD about...
SUMMARY
ACTIONS:
- ACTION: Pia will revise and send through the Canonical contract
- ACTION: secretary (Matt) must send meeting minutes to sponsors
- ACTION: Pia introduce Robert to Marilize
ACTION: Web content manager create & update sponsors page
ACTION: Web content manager create & update supporters page
- ACTION: Robert will put together a list of whom we should approach
- ACTION: Robert will develop a budget and send it out to board@
- ACTION: Pia will email a welcome to sponsors, along with a report and pending decisions from F2F
- ACTION: Robert will enable advisory board members to email board@
DECISIONS:
Roles & Responsibilities (DECISIONs)
- Media (press releases, getting the word out) - Pia
- Collateral (artwork, logo) - John
- Sponsorship - Pia
- Infrastructure - Phil
- Web content (accuracy, updates, no SPAM) - ?
- Logistics (schwag, sales, report, registration, team reporting, shipping) - Robert
- Team Liason - Phil
- TOCD - Phil(?)
- Competition (prizes/descriptions/rules/judging) - ?
- Budget - Robert
- Organization maintenance - Matt
- DECISION: Moving meeting time to temporarily to 1000UTC
- DECISION: Move meeting time to 1200UTC when John gets his home Internet connection restored